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© 2011 East Boldre


Availability

This column shows what happens each week at East Boldre Village Hall.  At all other times the hall is available for hire if it has not been previously booked.


Monday



Tuesday

Parish Council meeting normally monthly at 7:00 p.m. On the second Tuesday of the month.


Wednesday

Zumba 7:00 - 8:00 p.m.
Lesley - 0777 188 1443


Thursday

Doctor's Surgery - Red and Green Practice - 02380 845955.
3:45 - 5:30 p.m. No appointments necessary.


Friday



Weekend

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East Boldre Village Hall - Risk Assessment Policy

Risk Assessment Policy and Risk Assessment

It is the policy of the East Boldre Village Hall Management Committee to ensure that all of its activities take place in a safe environment and that all visitors and persons using the hall are not exposed to unnecessary hazards.  To this end the Management Committee will appoint a Health and Safety Officer (HSO).  The duties of the HSO will be to:

The Management Committee will produce a general risk assessment for the village hall.  Individuals and groups hiring the hall, and contractors working in the hall, should read this risk assessment and should make their own risk assessment that is specific to the activities that they will be undertaking.  Some guidelines for producing your own risk assessment are given below.

The Management Committee do not have a legal requirement to record the findings of this risk assessment as less than five people work at the hall.  However, the Management Committee has decided that there are sound legal and business reasons to record the findings of the risk assessment, and to take steps to make sure that they are brought to the attention of those working or holding an event in the hall. Much of the repair and maintenance work at the hall is done by self-employed workers, who have responsibility for their own health and safety, as well as for other issues like the hours they work and their financial and tax arrangements.


Guidelines for producing your own risk assessment

Definitions:

Risk Assessment:

Risk assessment is nothing more than a careful examination of what could cause harm to people, so that you can weigh up whether you have taken enough precautions or should do more to prevent harm.  The aim is to make sure that no one gets hurt or becomes ill.  

Hazards:

A hazard is anything that can cause harm.

Hazards may include:

Risk:

A risk is how likely a hazard will cause harm.

Risks can be reduced, or eliminated, if adequate controls are in place or introduced, for example:

How to assess the risks in your activities

Follow the five steps:

Step 1: Look for the hazards – something with the potential to cause harm.

Step 2: Decide who and what may be harmed and how.

Step 3: Evaluate the risks – the chance that harm will result given the circumstances and decide whether the existing precautions are adequate or whether more should be done.

Step 4: When appropriate, record your findings and report them to the HSO.

Step 5: Review your assessment and revise as necessary.


Completing the Risk Assessment:

Step 1: Look for the hazards

Walk around the premises in which your activity will take place and note what could reasonably be expected to cause harm.  Ignore trivial hazards and concentrate on significant ones, which could result in serious harm or affect several people.

Step 2: Decide who and what may be harmed and how.  

Don’t list the people in person – just the groups of people who may be affected, e.g., club members, young people, spectators, general public, other volunteers, vulnerable people, etc.

Step 3: Evaluate the risks and decide whether the existing precautions are adequate or whether more should be done.

  1. Consider how likely it is that each hazard could cause harm.  This will determine whether or not you need to do more to reduce the risk.  Even after all the precautions have been taken, some risk usually remains.  What you have to decide for each significant hazard is whether the remaining risk is high, medium or low.
  2. Check that all legal requirements have been met, e.g., sports equipment or electrical equipment has been checked.
  3. Then ask yourself if generally accepted standards of good practice are being followed.
  4. Finally, remember to do what is reasonably practicable to keep your activity safe. You might even consider cancelling the activity.

Step 4: Record your findings

If, in your judgement, you consider that there is a significant risk, you must record your concerns.  Give one copy to the HSO and keep a copy for yourself.  These will help protect you if you were ever to become involved in any action for civil liability.

Step 5: Review your assessment and revise as necessary

It is good practice to review your assessment from time to time to make sure that the precautions are still working effectively.

If your activities change or you decide to undertake more responsible activities there may be more likelihood of an accident.  You must make sure that you consider the changes and re-assess the risks.

Risk Assessment for East Boldre Village Hall

How the risk assessment was carried out

The Management Committee followed the guidance in Five Steps to Risk Assessment.  Two members of the Management Committee inspected the village hall and its surroundings and produced this Risk Assessment, which was then approved by the Management Committee.

1. To identify the hazards, the committee members:

Looked at the Health and Safety Executive’s (HSE’s) web pages for health and safety advice and guidance for small businesses and village halls;

Walked around the hall, car park and other areas, and considered comments from regular users of the hall, noting things what might pose a risk; and

Spoke to other users of the hall, and to people who had done jobs at the hall, to learn from their experience and to get their views on health and safety.

The committee members then:

2. Wrote down who could be harmed by the risks and how;

3. Wrote down what controls were in place to manage these risks and then compared these to the guidance on HSE’s website;

4. Put the findings of the risk assessment into practice. For urgent and serious risks, the committee members decided to record and date when each action was completed;

5. Discussed the findings with the management committee. The committee decided to put in place all the risk controls the committee members had suggested. They also decided that the risk assessment would be shown to all workers doing jobs at the hall, and made available to all users of the hall. To this end, a copy was put up in the reception and kitchen areas, and on the village hall’s website. The management committee decided to review the risk assessment at appropriate intervals, or immediately if any changes occurred to the hall or how the hall was used.

Risk Assessment, 18 June 2008

1)    Hazard: Slips, trips and falls, e.g., uneven surface of car park, cleaning floors, wet floors, etc.

Who might be harmed and how?

Users of the hall and car park may suffer injuries such as fractures or bruising if they slip, e.g., on spillages or trip over objects.

Precautions already taken:

Car park surface maintained to be as even as possible.

Good lighting in car park and all rooms and corridors in hall.

Users must clear up spillages immediately using cleaning equipment stored in the kitchen and storeroom.

Mats and door strip at entrances to stop rain water being carried in.

No storage in corridors.

No trailing electrical leads/cables.

Further actions necessary:

Car park surface to be inspected at appropriate intervals by Management Committee and repaired as necessary.

Committee members to check that hall cleaner knows which products to use on which type of floor.


2)    Hazard: Working at height

Who might be harmed and how?

Anyone working at any height could suffer injuries, possibly very serious, should they fall, e.g., persons changing light bulbs, cleaning windows, installing decorations, etc.

Precautions already taken:

Appropriate, commercial stepladders securely stored and available for use.

Hall users know (through this risk assessment) that they are responsible for using the stepladders safely and should not use ladders if they are the sole occupant of the hall.

Hall committee members and cleaner know how to use stepladder safely.

Copies of HSE guidance on safe use of stepladders printed and made available to those who might use a stepladder.

Further actions necessary:

Put in place system for checking condition of stepladders.

Consider implications for work at height of any future alterations to the hall.


3) Hazard: Vehicle movement

Who might be harmed and how?

Pedestrians could suffer serious injury if struck by cars entering/leaving car park or moving in it.

Precautions already taken:

Entrance/exit to car park clearly marked.

Car park well lit.

Car park gate kept shut when hall is not in use.

Garbage collection takes place early Wednesday mornings when hall not in use.

Further actions necessary:

Apply 5mph speed limit in car park and put up signs.

Advise users of hall, through this policy, to consider whether they need to control car parking.  For large events, parking should be controlled by marshals wearing high-visibility vests.


4) Hazard: Hazardous substances, e.g., cleaning products

Who might be harmed and how?

The cleaner, and others cleaning, risk skin problems, e.g., dermatitis, and eye damage, from direct contact with cleaning chemicals. Vapour may cause breathing problems.

Precautions already taken:

Mops, brushes and strong rubber gloves provided.

Cleaner trained to use products safely, e.g., follow instructions on the label, dilute properly and never transfer to an unmarked container.

Cleaning products stored securely.

Further actions necessary:

Cleaner reminded to check for dry, red or itchy skin on her hands and if finding any, to go to doctors for advice and to inform a member of the management committee.


5) Hazard: Electrical hazards

Who might be harmed and how?

Users risk electric shocks or burns from faulty equipment or installation.

Precautions already taken:

Fixed installations correctly installed by qualified electrician, and inspected regularly.

All repairs carried out by qualified electrician.

Safety plugs in sockets.

Portable equipment checked for visual signs of damage before use.

Hall users know they are responsible for any equipment used on site.

Further actions necessary:

Remind users that portable equipment considered unsafe should be marked and taken out of use.

System for annual PAT testing to be put into action.


6) Hazard: Stored equipment

Who might be harmed and how?

Users could be injured by collapsing stacks.

Precautions already taken:

Users know that they must stack tables and chairs carefully so that they do not collapse.

Further actions necessary:

No further action needed.


7) Hazard: Manual handling

Who might be harmed and how?

Users may suffer back pain if they try to lift objects that are too heavy or awkward.

Precautions already taken:

Users advised to take care when carrying heavy objects.

Further actions necessary:

No further action needed.


8) Hazard: Asbestos

Who might be harmed and how?

Staff, and others, carrying out normal activities are at very low risk. Asbestos only poses a risk if fibres are released into air and inhaled. Maintenance workers are most at risk.

Precautions already taken:

The building is approximately 100 years old so it must be assumed that asbestos has been used in its construction or maintenance.  This asbestos is not exposed.  No staff or committee members should undertake any work in the hall that might expose asbestos.  

Further actions necessary:

If hall is ever demolished/refurbished, asbestos should first be removed by specialist contractors.


9) Hazard: Sole occupancy of the hall

Who might be harmed and how?

Any person present in the hall alone may be harmed by any accident that renders them unable to summon assistance.  There is a risk of attack by unknown assailants.

Precautions already taken:

Do not take unnecessary risks, such as using ladders or handling electrical wiring while alone in the hall.

Make sure you have a mobile phone with you at all times.

Lock the door and use the door viewer before allowing any unknown person to enter the hall.

Further actions necessary:

No further action needed.


10) Hazard: Feeding horses and donkeys

Who might be harmed and how?

Any person who comes near to forest ponies and donkeys outside the hall.

Precautions already taken:

Users are advised, through this risk assessment, not to approach or feed forest ponies or donkeys.

Further actions necessary:

No further action needed.


11) Hazard: Fire

Who might be harmed and how?

If trapped, visitors and staff could suffer fatal injuries from smoke inhalation/burns

Precautions already taken:

Smoke alarm, fire exit signs and fire extinguishers installed.

Fire extinguishers checked annually.

Fire risk assessment done, in accordance with http://www.fire.gov.uk/Workplace+safety/ and necessary action taken.  

Identified sources of ignition are:

Electric cooker

Electric radiators

Portable electric heaters

Calorgas heaters in storeroom

Illicit cigarette smoking

Identified combustible materials are:

Stage curtains

Paint and white spirit stored in Green Room

Actions taken:

Fixed heaters installed reducing the necessity for portable heaters

Users advised, through this risk assessment and Health and Safety policy, not to cover the heaters/radiators or place flammable materials on or above the radiators.

No heaters are used on the stage nor in the Green Room so fire hazard is small

Old stage lighting has been removed. New lighting to be installed

No smoking policy enforced throughout the hall


Further actions necessary:

Remove and dispose of Calorgas heaters.

Review fire hazards at suitable intervals.


Signed: